Planning Weddings for 100 guests can feel like juggling confetti and credit cards. So what’s a realistic budget? Short answer: $20,000–$30,000 for most couples. Keep reading to see how costs break down, where the money actually goes, and how to tailor a budget that suits your day.

H2: Defining the Realistic Range: Three Budget Tiers for 100 Guests

H3: The Realistic Budget Range: Mid-Range to Premium

H4: Budget-Friendly Scenario ($14,000–$25,000)

A lower-end budget relies heavily on savings and DIY touches. Couples prioritise essentials and keep décor simple. Choosing weekday dates, discounted venues, or buffet-style catering also helps keep costs manageable. 

Three wedding setups showing budget-friendly, mid-range, and premium décor options for 100-guest weddings.

H4: Mid-Range Scenario ($25,000–$40,000)

Most couples fall into this bracket. It allows for dependable vendors, balanced décor, and a standard mix of services. This tier offers a comfortable middle ground without drifting into luxury territory.

H4: Premium Scenario ($50,000+)

Premium Weddings include high-end venues, well-known photographers, elaborate florals, and upgraded cocktails or open bar options. Large cities and luxury venues can make this tier easy to reach.

H3: Understanding Cost Per Guest (The Core Metric)

H4: Average Spend per Guest ($150–$250)

Food and venue expenses typically land in this range. It includes staffing, catering, drinks, and the venue hire itself. This cost per person is the main driver of the overall budget.

H4: The Multiplier Effect: Why 100 People Become Expensive

Once you increase your guest count, nearly every line item grows. Catering, furniture hire, stationery, and bar consumption all multiply quickly. Even a small change in guest numbers affects the total noticeably.

H2: Major Expenses — Where 70% of Your Budget Goes

H3: Venue Selection and Rental Costs (30–35% Allocation)

H4: High Cost of Living vs. Low Cost of Living Impact

Weddings held in high-cost cities often come with premium venue fees. Rural or suburban areas tend to offer more budget-friendly options. Location is one of the biggest factors affecting overall cost.

H4: Savings of All-Inclusive vs. À La Carte Venue Rentals

All-inclusive venues bundle food, tables, chairs, linens, and staff, reducing the need for separate suppliers. À la carte venues may look cheaper at first, but hiring each component individually often raises the final total.

H3: Catering and Bar Services (35–40% Allocation)

H4: Buffet vs. Plated Dinner

Buffet-style meals usually cost less due to lower staffing requirements. Plated dinners add labour and preparation time, increasing the per-head price.

H4: Alcohol Choices: Beer/Wine vs. Full Open Bar

Beer and wine packages offer an affordable option. A full open bar, especially with premium spirits, increases costs rapidly. Some couples choose signature cocktails to limit the selection while keeping the experience fun.

H4: Hidden Fees: Sales Tax, Gratuity, and Service Charges

Many couples forget these extra charges. Gratuity and service fees often add 18–25%, while tax varies by state. Confirming these costs early prevents unwelcome surprises.

H2: Vendor and Miscellaneous Costs — The Remaining 30% Breakdown

H3: Must-Have Vendors and Average Costs

H4: Photography and Videography

Photography often ranges from $2,500–$4,000. Videography may cost between $1,500 and $3,000, depending on coverage and editing. These vendors capture the most lasting memories.

H4: Entertainment (DJ vs. Live Band)

A DJ usually costs $1,000–$2,000. Live bands, with more performers and equipment, typically range from $3,000 to $7,500.

H3: Flexible Expenses and Saving Strategies

H4: Attire and Beauty

Bridal attire usually costs $1,000–$2,000, while suits range from $200 to $500. Hair and make-up add another $500–$1,000. These costs vary widely depending on preferences.

H4: Flowers, Decor, and Rentals (Where DIY Saves the Most)

Floral arrangements often cost $1,500–$3,000. Décor and stationery may add $300–$800. DIY centrepieces, signage, or invitations can offer meaningful savings.

H4: The Importance of a 10% Contingency Fund

Setting aside a buffer of $500–$1,500 protects your budget. Overtime fees, unexpected add-ons, and last-minute changes can appear as the wedding date approaches.